To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. 0000077189 00000 n
Log in to Concur. 0000310965 00000 n
Sign the form!
%%EOF
To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. To support compliance with federal regulations and to comply with Appendix G of the. Accounting and Finance, Financial Analyst, Financial Compliance. Be sure to check back often as guidance is ever evolving. Make sure your Non-employee vendor appears in the Supplier Portal. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Job #22253-5 Schedule to be determined. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>>
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The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. 0000010511 00000 n
All corporate card payments are now processed throughConcur. and Business Expense Policy. Log in to Concur at travel.harvard.edu/concur . hTP1n0 Harvard Travel Policy. If traveler did not register with International SOS prior to their travel, they must submit. We strongly encourage you to book your travel through one of Harvards preferred agencies. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. 0000009736 00000 n
WebConcur Invoice Automate and integrate your AP processes. Job specializations: Finance. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. %PDF-1.4
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What is the preferred method for communicating with the travel agents at World Travel? Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS 0000014297 00000 n
PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). 0000012045 00000 n
2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) 0000011914 00000 n
See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. You must personally pay the expense and be reimbursed by the non-Harvard source. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. 0000036656 00000 n
The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. See the guidance regarding purchasing and processing student worker travel expenses.. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). Harvard accounts are not to be used as a holding place for expenses. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L
6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. were required to get a Form W-9 from the renting landlord. 0000052164 00000 n
Harvard ID (8 digits) *. No Paper! endstream
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While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Concur Travel Capture travel no matter where it's booked. For U.S. travel outside of themetropolitan area of Boston. 0000220341 00000 n
Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. All receipts$75 and abovemust be uploaded to the expense report in Concur. endstream
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If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Please visit theConcurwebsite to initiate reimbursement request. Have theNon-employee vendorcomplete the. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). 0000003960 00000 n
startxref
Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu WebHarvard follows the IRS accountable plan rules for business travel reimbursements. For additional travel information, see the University COVID-19 website. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Travel requirements have been modified as of April 13, 2022. Some staff may have delegates set up to create their expense reports. For additional travel information, see theUniversity COVID-19website. Can trips booked through Concur autopopulate to my Outlook Calendar? 0000002128 00000 n
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Reserve your seat today! WebWe would like to show you a description here but the site wont allow us. Worldwide Delivery. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. 0000138649 00000 n
100% Safe Payment. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. mG?FKxc3?4>\==kaU)*x)!c+ f
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|2f7w)6 Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. 0000110330 00000 n
For more information, please contact us at fasasap@fas.harvard.edu. Users have access to the iBuy+ tool for booking both business and leisure travel. endstream
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To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. If I book my own travel, do I need to set up myself as a travel arranger? In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. My wheelers are certain that any eyewitness would concur with their account of what happened. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Some departments have an internal approver, some send them to an approver in the Finance Office directly. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates 0000013456 00000 n
To download the app, access your mobile app store and search for Concur. WebVendor Training: RFP Essentials. Accounting and The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Go to travel.harvard.edu/concur 2. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. 0000221885 00000 n
To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. 0000001948 00000 n
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